Monday, May 30, 2016

How to Export Lotus Notes Contacts to Outlook

If you have only few contacts in Lotus Notes mailbox, I’ll suggest you recreate them in Outlook because it will easier to recreate them rather than exporting them into certain file formats and import into Outlook profile. However, if you have the list of contacts, there is another quicker way to move them into Outlook.

Either you can follow the manual procedure described below, or try out the Lotus Notes NSF file conversion tool to append Lotus Notes contacts to an existing Outlook account or to a PST file. So I’m outlining the manual procedure first, later I’ll describe how to export contacts using the third party software. 

Steps to Export Lotus Notes Contacts 

Open your Lotus Notes inbox and access your Contacts/Address Book.

While browsing your contacts, make sure that 'My Contacts' is selected.

Now you can select here contacts you want to export from Lotus Notes. 

Once you have chosen the contacts, navigate through File -> Export Contacts

Check the both options 'Only the contacts you selected in this view' and 'Only Basic Fields', and select a location to save this file.

Make sure that you must include .CSV file extension while saving the file. (For example: mylotusnotescontacts.csv)

Select 'Comma Separated Value (.csv)' and click 'Export'.

The exported CSV file will be saved at the desired location.

Steps to Import Lotus Notes Contacts CSV file to Outlook

If you’re an Outlook user, then you will surely know that how simply is the file import feature in MS Outlook.

Open Outlook and navigate through File -> Open & Export -> Import/Export

Select 'Import from another program or file' option from the 'Choose an action to perform:'

Select 'Comma Separated Value (.csv)' and click 'Next'

Now browse the location where you have saved the exported Lotus Notes contacts file in your computer. Select the .CSV file you’ve recently created and click 'OK'

Next step is the optional choice. Select anyone from 'Options' for how do you want to handle duplicate contacts. Click 'Next' to continue.

Now click 'Finish' to begin the process to import Lotus Notes contacts file into your Outlook account. 

That’s it!

However, every manual procedure always has some limitations that’s why it doesn’t come with any warranty. You will certainly find some discrepancy in the output and probably you may miss few contacts due to certain limitations. This is why I suggest you try NSF Converter tool for exporting Lotus Notes contacts to either in existing Outlook profile, or any other saving format.

Stellar NSF to PST Converter tool ( is one such tool that facilities you to export contacts from the NSF file and save them in multiple saving formats as PST, Office 365, PDF, HTML & RTF. All you need to do is -  just scan the NSF file using the software and look for the Contacts folder where contacts might be stored.

You can either select full Contacts folder or selective contacts, and export them to your desired destination; either in existing Outlook profile, existing PST file, new PST file, or to the Office 365 user account.

It’s simple as that!!